Rules and Regulations

Art Market Rules and Regulations

Thank you for your interest in applying as a vendor for the Art Squared Arts Market. Please read the following rules and application process thoroughly before you sign and submit the required forms. The Art Squared Arts Market is held on the second Saturday of each month from 9:00 a.m. to 4:00 p.m. from March through December at the Hays County Courthouse lawn located at 150 E. Hopkins St. All interested vendors must receive prior approval before participating in any of the Arts Market events.

Artwork

All art work for sale must be handcrafted by the vendor and must fall into the following categories: ceramics, glass, graphics/printmaking, metalwork, photography, wood, drawing/pastels, jewelry (ornamental/costume), jewelry (precious metals), sculpture, fiber/textiles/batik, fiber (wearables), leather, painting (oil/acrylic), painting watercolor), upscale/recycle, and mixed media. No imports or resale items are allowed. All items sold must be pre-approved.

Jury Process

All submissions will be juried by a committee from photos/images that are submitted by the vendor. Images of work to be considered must be representative of the items that will be sold at the Arts Market. Certain criteria such as creativity and originality, popular and/or aesthetic appeal, and technical skill will be used in determining acceptance. Art Squared reserves the right to decline approval based on over representation of one or more type of artwork already confirmed to be available at the Arts Market. If this occurs, the vendor will be placed on a waiting list and/or the vendor will be encouraged to resubmit for a future Arts Market event. Items that may not be sold include, but are not limited to perfume, cosmetics, supplements, weight loss products, cleaning products, marketing products, and other items deemed inappropriate by the Art Squared Planning Committee. Submission of an application does not guarantee acceptance.Art Squared reserves the right to refuse work that is not consistent with the submitted photographs/images and the vendor may be asked to leave the Arts Market with no refund.

First Time Vendor

First Time Vendor - You must complete the application and submit images of your work for review. A one time application fee of $10.00 is required  upon submission. At time of approval you will need to pay both your booth fee of $25.00  or  $20 if you are  a  member  of  SMHL.. You can apply online or mail your check payable to the San Marcos Art League; Attn. Art Squared; P.O. Box 260; San Marcos, TX 78667. See below for fee structure. All documentation must be received by the posted deadlines listed below to be considered for the current Art Market.

Privacy Policy

The San Marcos Art League collects names, email addresses and mailing addresses for the sole purpose of informing members and vendors about upcoming events.  If payments are made with a credit card, no account numbers are kept.  Information is only obtained for payment of vendor booth fees, membership fees, and date of event participation.

Images

All applicants are required to submit three (3) images/photos of their artwork, or provide website address for review of work. Photos/images must be representative of the items that will be sold at the Arts Market.

Fees - All Vendor Fees MUST be received no later than Wednesday prior to event indicated.

Booth Fee is $25 per event.
Booth fee with membership to the San Marcos Art League $20 per event
San Marcos Art League Membership is $25 per year.
A $25 Late Fee will be assessed if payment is made after the Wednesday prior to the event.

Booth Requirements

All vendor spaces are approximately 10 ft. X 10 ft. and are located on a grassy surface. tents are requirements; white is preferred.  All tents must be anchored with weights; stakes are not allowed. Entire display including ropes, supports, etc. must be within these boundaries. All vendors must bring their own supplies, including, tables, chairs and table cloths. All tables must have a table covering and must be floor length to cover storage area under table. All vendors should display their name and/or business name at their booth. Electricity will not be provided. Generators are acceptable but must be quiet and as fume free as possible.

Cancellations & Refunds

Cancellations must be made as soon as possible to the market administrator by email (artsquared@gmail.com) or text (512-679-5059.  Booth fees will be created towards a future market; no refunds are given. No-show forfeit their booth fees.

Credit will be granted for the next scheduled event ONLY if, the Arts Market event was officially cancelled due to inclement weather.

Texas Sales Tax Permits

It is the responsibility of the vendor to have a Texas Sales Tax permit and have it available upon request. To obtain a permit visit the Texas Comptroller of Public Accounts at www.window.state.tx.us.us/taxpermit/. Please note  that it is very costly to operate without a permit. The Comptroller may assess daily penalties for operating without a permit.

Set-Up/Take-Down

Set-up is scheduled the morning of the event from 7:30 a.m. to 9:00 a.m. Take down may not begin until 4:00 p.m. All vendors are required to be present for the duration of the entire event. Vendors who set up late or take down early may not be approved for subsequent markets.

Event Cancellation

All events will be held rain or shine. In the event of heavy rain, lightning or extreme weather conditions, the Arts Market will officially cancel all activity. Communication will post on the FB event page and email notice will be sent out. Refunds will be CREDITED for future participation.

Smoking/Alcohol

The consumption of alcohol and smoking are prohibited during all Art Squared Arts Market events.

Parking

All parking MUST be away from the courthouse square, unless you are unloading/loading.

Contact

For additional information or questions regarding the application process, please contact the market administrator at artsquaredsmtx@gmail.com

Terms and Conditions

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